Using Voicethread for Writing Ideas and for Peer Marking

In the past week or so our literacy work has focused on a short sequence from the comic Spiderman #1. Our Superheroes topic is going well and in this post I explain how we have used Voicethread as a creation tool, a writing scaffold and as a way to do peer marking.

We began with the sequence in the comic where Peter is attending a science fair at a local school and is bitten by spider that has been zapped by one of the radiation machines on show. I wanted the short 5 panel sequence to be the focus of an extended narrative. I liked the tight focus on a few moments and the action and comic imagery would really help us to write some interesting narrative.

To begin with we made some notes about the short sequence as a whole class, mainly key words, things that just jumped out from the images and from the facial expressions of Peter.

Notes about Peter Parker being bitten

The next step was to import the five panels from the comic you can see in the above image into Voicethread. I just used a screen capture tool and created some separate image files for each. The Voicethread was to be a collection of first ideas. At this early stage of the writing process I think Voicethread plays it’s hand superbly.

The children have the opportunity to say their ideas aloud. To articulate, listen back, correct and re-articulate very easily. All of the children in the year group worked on writing and recording ideas for the Bitten! sequence and as you know they are privy to all of the comments from their peers in real time. We used the vocabulary above as a stimulus throughout this early task.

Voicethread Ideas 2

After sharing literally hundreds of narrative ideas for the sequence, the children were put with a writing partner. Often we focus on writing in solitude but I think the support and insight children can get from working together is hugely rewarding. They get to see how someone else might approach the same piece of writing.

I modelled the up-levelling or improvement of some simple starter sentences for each of the panels. We worked together as a class to extend and improve on them using the language already collected. The children used Google Docs for their work and I encouraged children to also have open the Voicethread of ideas that we had created. The 5 panels acted as 5 simple paragraph changes. In this step the children are using Voicethread as a source of ideas and as a writing scaffold. They listened and read back the comments others had left and I think found these really useful in kick-starting their work.

Up levelling

As we were working in Google Docs I dipped into their work as they were busy writing. I have written before about how this is less obtrusive than looking over their shoulder or taking their books off of them. I added a header to the Google Doc and then used CTRL+M to add a named and dated comment. I would back this up by a quick chat with the pair if needed to ensure they would act on my advice and feedback.

Marking Bitten

The children had of course shared their Document with me and their writing partner. In my Docs home screen I used the star label to show which Docs I had marked and which I hadn’t. You can read some more ideas for marking with Google Docs in this blog post.

As part of the writing process I explained we would be publishing some to the class blog. I wanted the feedback from the blog to be part of the improvement process for the children. I think that if you plan to publish examples of work in this way, and the kids know this before they begin, you are not just bolting it on afterwards. The children know that the blog readership will be their audience.

We were able to publish 80 percent of the work from the class, those that didn’t were just unfinished. The comments that we received were fantastic and greatly encouraging for the children involved. We would revisit these later in the process.

Blog comments

Although the children have a finished piece of work at this point we are only part of the way through the writing process I had planned and this is where we turned back to Voicethread again. (We kept a printed copy of this first draft.) I have often said that the use of PDFs in Voicethread is overlooked. Clearly the use of images and video is very engaging, but adding PDFs is really useful functionality.

I did two things before exporting the children’s work from Google Docs. Firstly I added their names next to the title of the work. I knew from who shared it with me who the owner was, but as a plain PDF it would be missing that. The second thing was to increase the size of the text so that it was clearly visible in Voicethread.

Voicethread allows you to zoom in to text or images, but when you need to use the pen highlighter it zooms out. With a full page PDF the writing can sometimes be too small to see. Ensuring the text size is set as high as possible is really important if you want to take advantage of the pen tool.

Voicethread pen

Once this was done I exported all of the Docs as PDFs (no need to worry about the file names as you added their names to the text already) and imported these into a new Voicethread. I noticed that some of the pages were jumbled, in other words if a piece of work was over 2 pages these pages were split. Naturally you want them next to each in Voicethread – watch out for that, however it is easy to move pages about from the upload screen.

Saying that, it is hard to see from the thumbnails which belong together – maybe that is something for Voicethread to work on. Either a magnify function on the upload page for each thumbnail or better assurance PDFs will stay in the correct order.

Once the Voicethread was ready to go I asked each pair to record an audio comment of one of them reading out their own work. This is a simple step you can take to allow all of the children in the class to access the different pieces of writing. If they struggled reading it, there was an audio version! We talked to the children about adding comments and feedback and I stuck to a simple 2 stars (things they liked) and 1 wish (something to improve) which we have used before. I encouraged them to use the pen tool to highlight words, phrases, sentences and paragraphs that they were referring too and this proved very successful.

Improve2

Interestingly the process of reading your own work out aloud and recording it made the children realise where they could improve their own work.

The final step was to revisit their original writing and complete the editing process. It is sometimes hard to find time to review work in light of comments but is essential in helping children improve. Those with blog comments on their work were encouraged to look at what was written. Everyone had numerous comments on their own work as part of the Voicethread – they went back to their Google Doc and made alterations and improvements based upon the feedback from me, their peers and the wider audience on the blog.

I went to every single pair and asked them to talk through some of the alterations they had made and guided them to focus on anything they had overlooked.

In short the sequence looked like this:

  1. Reading the focus sequence
  2. Gathering initial vocabulary and feedback
  3. Voicethread of sequence – children add ideas
  4. Writing begins – using above resources
  5. Writing is published to the class blog and uploaded to Voicethread
  6. Voicethread of work – children add feedback
  7. Edit in light of teacher, blog and peer comments

This was over the course of about a week and half to two weeks. This sort of timescale really allows you the space to establish some quality and immerse you and the class in the piece of work. After all, we were only writing about a very short moment in time.

It may have only been a few fleeting, painful moments for Peter when he was bitten, but we found this extended writing and review process really successful.

Online Reporting – On the Back Burner

Unfortunately sometimes you have to be honest and admit that some ideas will remain just ideas. I have decided to step away from the online reporting project using Google Docs as I just can’t find the time I want to give it.

It is not about the validity of the idea of using Google Docs for reporting to parents it is just about time. Our first half term was a great unit of work on Sealife and just the normal routine and timetable of things took over.

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Time is Running Out by zamboni.andrea 
Attribution-NonCommercial License

I understand that my blog posts have suggested I was starting it this year, and although I have support from school about the concept I have had no extra time to get it started. The discussions and research over the last year have been hugely interesting as to the place of cloud computing applications in school administrative tasks. It does make me think about how schools will need to better support teachers in the new roll out of online reporting that will take place in the next few years. The processes will need to be looked at closely.

I believe Simon Widdowson (@porchester) is going forward with the idea and it will be worth following his future exploits.

For me, perhaps another year, perhaps at another school.

Online Reporting to Parents using Google Docs: A Proposal Update

Back in October I wrote a proposal for the use of Google Docs (as part of Edu Apps) to deliver online reporting to parents at our school. The original blog post proved incredibly useful in sparking some debate about the use of such cloud based tools for reporting to parents. It also brought about some challenges and raised questions in the blog comments, again very useful to help me better understand the whole idea.

I have been exploring the resulting responses on and off for the last 9 months or so and this blog post is an update about the project and some information I have discovered along the way that may prove useful.

Just to cover some background once again, here in the UK the government is planning for real-time online reporting by the target year of 2010 for secondary schools and 2012 for all primary schools. According to the previous Schools Minister Jim Knight back in January ‘08:

Real time reporting will deepen the school-parent relations and is not a substitute for regular personal contact with teachers. Effective technology systems can actually significantly cut the staff workloads – but it has to be to be manageable for individual schools and meaningful for parents.

The aim is to develop a real-time reporting system that means parents will be able to access frequently updated information on children’s achievement, progress, attendance, behaviour and special needs wherever, whenever they want.

One of the very first things that people said would be a problem was the location of data centres and where the data is held according to EU law. The second issue that recently arose was the idea of two factor authentication for online reporting.

I have carefully explored and researched these two things and have summarised what I have found out below.
Where the data would be held. In the BECTA document “Keeping data secure safe and legal” it stipulates that organisations must:

Ensure that personal data is not exported outside the European Economic Area (EEA) unless EU Model Contracts or (BCRs) are in place.

However I discovered something called the Safe Harbour agreement which is intended to regulate the way personal data from the 15 EU states is exported and dealt with by US organisations. Safe Harbour ensures US companies can compete within these regulations and that they meet or exceed the stringent guidelines for data storage. This is not referred to in the BECTA document but in my opinion should be as it is a crucial. Google have signed this agreement and so it provides the opportunity to work with Google Docs within the guidelines of EU law and what BECTA have suggested.

Two Factor Authentication. Again from the same BECTA document it states that organisations must protect confidential information with two-factor authentication and some people have said to me that this is needed for online reporting, and as Google Docs does not have this it cannot be used. However I have found that:

The type and amount of data that will be made available online to parents is such that they should not need two-factor authentication for online reporting.

Taken from “Good practice in information handling: Secure remote access” BECTA. Although two-factor authentication may not be needed it is important to consider the types of data that will be included in the online report, this will need to be outlined with my headteacher as we work out the finer details.

Each of my pupils will have a personal login to Google Docs as part of our work in Year 5 which could be utilised for parents to access the report as well. In this way it will foster the sense of sharing the report between parent and child throughout the year. Generating logins for all of the parents may cause some issues with management and exceed the maximum number of users for the Google Ed Apps domain – but it is not out of the question. I am not certain which is the best option yet.

I am pretty confident from my research into these initial barriers that using Google Docs for online reporting is safe and within the guidelines set out by BECTA. Also contributing to this is further conversations I have had with representatives from Google and BECTA. I am yet to get a firm decision from my headteacher based upon the information, but I am hopeful of a full year long pilot beginning in the next academic year.

Alongside presenting my research to my headteacher I also offered three basic options for the layout and formatting of an online report using Google Docs. The structure of the three reports is similar in that they each have a space for the teacher, pupil and the parent to leave a remark or make a comment. I think this is important as it has the potential to build up a great dialogue about the pupil’s learning throughout the course of the year.

We have to make a decision about how the rest of the document will be organised and how the comments will be structured. Three possible ways include: based upon individual primary curriculum subjects, in much the same way the current end of year reports are organised. I have my doubts about just taking this old way of working because the way we are currently working is at odds to pigeon-holing learning neatly into subject labelled boxes. (Google Doc link)

The second possibility is using curriculum topics. We are moving to shorter curriculum topics for each half term next year in Year 5 and so there will be 6 different spaces for comments. As there would be no immediate distinction about subjects we may need to consider how clear the information is. I think this structure would provide parents with good signposts along the year as to what is going on in the classroom and also from a teacher’s point of view a simple structure to follow. (Google Doc link)

The last option was suggested by my headteacher, who said why not use the 6 areas of learning from the Rose Review. (Google Doc link)

  • Understanding English, communication and languages;
  • Mathematical understanding;
  • Scientific and technological understanding;
  • Human, social and environmental understanding;
  • Understanding physical health and well-being;
  • Understanding the arts and design.

This would be a bold move and would be a great opportunity to link up the assessment and reporting with what is going on in the curriculum. As a teacher it would make me look at what I am teaching in light of the 6 areas and engage with the concept on a much deeper level.

(Please be aware that these three Google Doc layouts are very much version 1.0 – I have yet to refine them, so go easy on me! But your comments and suggestions for improvements will be really useful to help shape what we might achieve with the docs.)

I have also added into the Google Docs above a simple mocked up comment to illustrate the idea about our healthy eating unit and some images that could be used as well. Nothing spectacular about that, but it would provide a simple way for such evidence to be linked with and sit directly alongside reporting to parents.

The last thing that I want to explore is the whole idea of the “report”. In my original post I said that perhaps we need to unlearn some things that have been in place for a long time. Certainly the whole concept of an end of year report is in danger of becoming defunct. The online version will allow parents access whenever they want to check on updates and progress throughout the year.

With this in mind my headteacher said to me on Friday that perhaps it may become a “conversation” rather than a “report”. I suppose he is right and that we all want to build stronger, more meaningful relationships with the families of the children in our care. Simply put, we know that more easily accessible information about what is going on in school will catalyse this. Does it need to always be very formalised? I no longer want it to be a case of me sitting down and writing some remarks at the end of a year and “reporting” to parents with a few days to go. The ongoing and timely nature of access will help improve communication and along with face to face meetings will keep the children’s learning at the centre of what we do.

The name “report” is contestable and you will see in the basic versions I have submitted in Google Doc form that I have used “portfolio” – which is the closest I can get to what I mean. It has the potential to be many things including that of showing off work to parents, but then maybe there are better platforms for that such as a pupil blog. Although not hugely important the name will set the tone for what is being attempted – a “report” is one way, whereas a “conversation” is a shared experience. Maybe a “Learning Conversation” is what is needed that allows pupil, parents and the teacher to share what is going on in the classroom, both the challenges and successes.

I believe that the research and exploration I have done (so far) does open the door to use Google Docs for online reporting, I feel confident that whatever decision we make as a school will be based upon the best information to hand. Importantly the use of Google Docs does allow us as a school to tailor the report to our exact needs, the needs of pur pupils and parents. Additionally it is free to use and online reporting with Google Ed Apps could be an important part of an open source virtual learning environment alternative.

Aaargh Too Many Google Forms!

This post includes some reflections on the use of Google Forms in data handling teaching and some problems we encountered in using them in the classroom.

For a few weeks now we have been exploring data handling in our numeracy lessons – we have included lots of work to allow children the choice of some current tools to use in their own investigations. In separate lessons we have explored how to use Create-a-Graph, Google Forms for collecting data and Excel for charting data. All of this exposure and practice in using these tools was a precursor to the children making some choices in the design of their own data investigation.

The children were working in small groups of 3s (about 10 groups) and the majority of them chose to collect the data for their investigation questions using a Google Form. I directed one child from each group to author the form and to share with all of their peers within the domain. (This was done by clicking on “EMAIL FORM” when editing the form and clicking on “CHOOSE FROM CONTACTS” and choosing “ALL CONTACTS” from the drop down menu)

I decided to build in some time for the children to complete the forms that different groups were sharing with them. And this is where we began to run into problems. The progress of each group was starting to stretch out – some were completing forms and some had lots of data, others had only a few results because the forms had not been completed yet. The difference in what they may be doing was also beginning to mean that I had no way of ensuring a specific group was at a certain stage.

The simple fact is that I had no way of ensuring that every child completed every form. As a result the pool of data was different for each group.

I still believe that using a Google form is a valid way of collecting data – it also organises info and even produces a graphical representation of it. A powerful tool. But it is difficult when trying to collect lots of data from a year group at the same time. If their are lots of forms from lots of different groups it becomes unwieldy and difficult to steer on the right track. Saying that, I still wanted to provide the choice of tools to the children, attempting to replicate what happens in real life.

Here is a possible solution that we have thought of:

  1. Children work in small groups of 3s
  2. Generate a question for their investigation eg “What is Year 5s favourite lesson?”
  3. Plan for the process and choose from a range of tools that have been covered in previous lessons. The children still have the autonomy to make a choice, which is key.
  4. Draft their investigation question – a single multiple choice question.
  5. Teacher/TA or children from the different groups author a single form including all of the questions from the different teams.
  6. Form is shared with whole class or year group.
  7. Children are given time to answer all of the questions in the form via their GMail- this way you can guarantee that all of the groups have responses.
  8. Once all of the responses have been submitted then the resulting spreadsheet can be shared with the whole class. Children would then be able to view a single column of information for their own question.
  9. Further graph work could be completed from then onwards.
I think this method provides children with access to a guaranteed set of data from their peers (which was lacking before) and their progress in terms of analysing the information is much more easily tracked by a teacher. I would recommend such a method in the primary classroom and perhaps look to do larger numeracy groups if you did want them to create their own forms. The process outlined above does allow you to still utilise the power of Google Forms, and worry less about the collection of data and more about the analysis, questioning and representation.